Before digitalization, signing documents was done manually. At that time, there was no way to sign documents on digital devices. But now with the advancement in technology and digitalization, signing digital documents has become an easy task. Because now everyone can have their digital signature. Additionally, users can sign contracts, forms, and agreements in a couple minutes by using digital signatures. In this blog, you will see how to create a digital signature for documents using free tools and a few easy steps. So, let’s get started. 

What Is a Digital Signature?

A digital signature is like an electronic method to sign a document just by stamping it. It shows that you approved the paper. Also, it helps to check that it is actually genuine. Simple electronic signatures are like a typed entry or a drawn autograph. For securing digital signatures, people use encryption and a built-in verification system. So, scammers or cybercriminals don’t use it for illegal activities.

Tools You Can Use

Many free tools let you put a digital signature on documents. Some popular tools are the following:

1. Adobe Acrobat Reader
2. DocuSign
3. Smallpdf
4. Google Docs

They make the whole signing process pretty fast and easy.

Steps to Create a Digital Signature 

Step 1: Create Your Signature

Firstly, the tools you use will let you create a signature in three ways:

1. Firstly, draw your signature with your mouse or finger.
2. Secondly, type your name in a signature font.
3. Thirdly, upload an image of your handwritten signature.

Pick any of the ways that feel most comfortable for you.

Step 2: Open the Document

• Secondly, open the document that you want to sign.
• The files can be anything like a PDF, a Word file, or some online form, depending on where it came from.
• Make sure the document is fully final before you add your signature.

Step 3: Insert Your Signature

• Thirdly, tap the signature option in whichever tool you picked.
• Next, set your signature down in the right spot.
• If it looks a bit off, resize it so it comes out clean and professional.

Step 4: Save and Download

• Fourthly, when you’re done signing, go ahead and save the document.
• Then, download the signed version onto your device, and also keep a backup copy for later use.

Step 5: Send the Document

• Finally, send the signed document by email or upload it to the recipient. 
• Your document is now ready for official use.

When Digital Signatures Are Useful

Digital signatures are ideal for:

1. Contracts and agreements 
2. Job application forms
3. Invoices and proposals
4. Permission slips
5. School documents too

Conclusion

In conclusion, the process of how to create a digital signature for a document is pretty easy and free. If you use apps like Adobe Acrobat Reader or Smallpdf, you can sign your documents in just a few minutes. And because of this you do not have to actually print anything. Further, it helps you save time, lessen the paperwork, and deal with documents in a more professional way.